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The former is only a new name for the product. While we’re on the subject, there’s no difference between Microsoft 365 Groups and Office 365 Groups. Microsoft 365 Groups are about collaborating with members of your own organization. The terms list and contact group are used interchangeably. Microsoft 365 Groups are different, and I don’t want you to confuse them. Microsoft 365 totally supports lists, but calls the contact groups. The group members might be all of the people on your project team, all managers, or all of the people in your book club. If you’ve been around a long time, you know that a distribution list is used to send or forward the same message to a group of recipients. There’s no demonstration file you won’t need one. I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use older versions. SEE: How Apple users can make the most of Microsoft 365 at work (TechRepublic Premium) Before we get to the real how-to, we’ll discuss the differences briefly. There’s another group though, Microsoft 365 Groups, and they’re about collaborating. You use both to send email to multiple people. A list is older technology but is essentially the same as a contact group in newer versions. Instead of entering all those email addresses manually, you enter only the name of the group or list. For instance, you might need a contract group or distribution list to send the same email to multiple recipients. Image: DenEmmanuel, Getty Images/iStockPhotos Must-read Windows coverageĭefend your network with Microsoft outside-in security servicesĮveryone likes a time-saving trick or two-we all have a few in our bag. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. How to add a contact group for quick emailing to multiple recipients in Outlookĭo you know the difference between lists and contact groups and Microsoft 365 groups? Lists and contract groups send mail and here's how to use them.